School Fees, Supplemental Charges and Payment


(a) What the fees include. The fees include all the costs incurred in the usual course of the education by the School of your child, including the provision of any necessary educational materials (with the exception of text books/work books issued for personal use), Hostel and Canteen which are included in the fees unless otherwise notified to you by the School at any time.


(b) What the fees do not include: supplemental charges. We refer to any items charged to you that are supplemental to the fees (that is, items that are payable by you to the School in addition to the fees) as supplemental charges. By way of example, any extra-curricular activities (such as private lessons, trips and visits) in which you agree in advance your child may participate will be supplemental to items met by the fees and charged for accordingly. Additional charges incurred by the School in providing for the individual educational needs of your child may also be charged as supplemental to the fees where it is lawful to do so.


(c)

(i) Who is responsible for ensuring payment?

Each of you who have signed the Acceptance Form is liable for and must ensure that all of the fees and supplemental charges due are paid to the School. This is because our contract applies to both of you together and each of you on your own. Each of you remains liable to the School for all of the fees and supplemental charges due UNLESS AND UNTIL the School has expressly agreed in writing with each of you to look exclusively to a third party for payment of the fees and/or any supplemental charges. Each person who signs the Acceptance Form has an individual responsibility to ensure that, between them, the fees and supplemental charges owing to the School are paid. In practice, this means that if fees or supplemental charges have not been paid to the School
then in order to recover the outstanding payments, the School can seek payment of the full amount outstanding from either parent. If an item on the fees invoice is under query, the balance of that fees invoice must be paid. The School reserves the right to refuse a payment if it is not satisfied as to the identity of the payer or the source of the funds.

(ii) How can one person remove him/herself from their payment responsibility?

A person who has signed the Acceptance Form may withdraw from this contract with the School by submitting a term's notice but that person must obtain the prior written consent of both the School and the other person who has signed the Acceptance Form.

(iii) Payment of fees by a third party:

An agreement with a third party to pay the Fees or any other sum due to the School does not release the parents from liability if the third party defaults and does not affect the operation of any other of these Terms and Conditions unless an express release has been given in writing, signed by the Bursar. The School reserves the right to refuse a payment from a third party.

(iv) How bursary etc awards are treated.

If your child has been awarded a scholarship/bursary, your responsibility will be to pay for the amount of fees due after taking account of that award. An award may be withdrawn in accordance with (or by reference to) the terms upon which such award is made and/or if, in the opinion of the Head, your child's attendance, progress and/or behaviour no longer merit the continuation of the award. Any such withdrawal of an award will not operate so as to increase the fees due in respect of a term which has already commenced. Where it appears likely to the Head that an award may be withdrawn from your child, you will be notified in advance. If within fourteen (14) days following the withdrawal of a scholarship or bursary your child is withdrawn from the School, no fees in lieu of notice will be payable by you. This will give you enough time to decide whether you want to continue to educate your child at the School.


(d) How the fees are charged and payment requirements:

Except where a separate agreement has been made between the parents and the School for the deferment of payment of fees each term's fees are charged separately and the fees payable in respect of each term fall due for payment by you on the first day of that term. Each term's fees will be included in an invoice sent to you (or such other person(s) the School may have agreed separately shall pay the fees. The fees must be paid as cleared funds and in full by direct bank transfer before the first day of the term to which the invoice relates. We may not allow your child to attend the School if you do not pay on time.


(e) Instalment arrangements:

An agreement by the School to accept payment of fees by instalments is concessionary and will be subject to separate agreement(s) between the parents and the School. The School may agree that the fees that are or will fall due in relation to any term can be paid in instalments. If we agree to do this, then the School and those responsible for paying those fees will agree separately in writing the anticipated schedule of instalments by which the deferred amount of each term's invoice is to be paid. The agreed amount for each term will need to be paid by direct debit in not more than four instalments per term (unless otherwise agreed in writing by the School. The School will issue a separate invoice and schedule of instalments relating to the fees due in respect of each term, which will be evidence of the separate agreement for the payment of that term's fees. Where there are inconsistencies between these Terms and Conditions and those of any separate agreement or invoice issued by the School to the parents (as applicable), the terms and conditions of the instalment agreement or the invoice shall prevail.


(f) Payment of supplemental charges.

All supplemental charges for each term (and for other unpaid supplemental charges that were agreed during the previous term) will be included in the School's fees invoice. All such supplemental charges must be paid as cleared funds in full by direct bank transfer or included in the agreed direct debit instalments by the end of the
term in which they have been invoiced.


(g)

(i) Non-payment of fees: refusal to attend school. We may refuse to allow your child to attend the School or to withhold any references while fees remain unpaid or there is a persistent failure by you to pay the fees on time.

(ii) Non-payment of supplemental charges: refusal to participate in the relevant activity. We may refuse to allow your child to participate in the relevant extra-curricular activity, or sit the relevant public examination(s), while the applicable supplemental charge for that activity or examination(s) remains unpaid.

(iii) We can recover our costs for recovering late or non-payments. You will be responsible for paying the costs we incur in recovering, or attempting to recover, any unpaid fees or supplemental charges from you (including reasonable legal fees and costs being fees and costs that would be allowable by the courts if judgment was made in the School's favour).


(h) Our ability to increase the fees. We will review our fees during the course of your child's education (usually annually) and may increase them. Notice of an increase in the fees will be sent to you before the end of the penultimate term before the increase is to take effect. This will allow you time to consider the increase and, if you wish to withdraw your child from the School before the proposed increase is set to take effect, then you will have sufficient time to provide the required term's notice of withdrawal to the School.

(i) Fees and supplemental charges will not be refunded or reduced due to your child's absence. Save where there is a legal liability including liability under a court order or under the provision of this agreement to make a refund or reduction, fees and any agreed supplemental charges will not normally be reduced or refunded as a result of absence due to illness or otherwise. If your child takes study leave at home before or during public examinations, or stays at home
following those examinations, no reduction of fees will be made in respect of such periods spent at home.